VACANCY
EXECUTIVE ASSISTANT TO CEO
THE ORGANISATION:
AsIAm is Ireland?s National Autism Charity, based in Blackrock, Co
Dublin. AsIAm is a fast paced and growing organisation with a vision
to create a society where every autistic person is accepted ?as they
are? ? equal, valued, and respected. The organisation?s purpose
is to advocate for an inclusive society for autistic people that is
accessible, accepting and affirming. AsIAm works to support the
Autistic community and our families to fully engage in Irish life and
build the capacity of society to facilitate true inclusion
THE ROLE:
AsIAm is seeking a highly organised, enthusiastic, consistent and
reliable EXECUTIVE ASSISTANT to provide operational and administrative
assistance to the CEO in his daily activities in managing, leading and
promoting AsIAm. This role is best suited to someone who can work in a
rapidly evolving environment with significant demands and multitasking
required. The person will be able to support a neurodivergent Chief
Executive in fulfilling a broad range of duties and responsibilities
in areas as diverse as governance, advocacy, media, fundraising and
HR. The successful candidate will be highly flexible and will have
significant relevant professional experience. The person will be
willing to drive to events and meetings where required and to work
full-time on site in AsIAm HQ.
KEY RESPONSIBILITIES:
* Managing the CEO diary including external events and internal
meetings
* Playing a key role in the prioritisation of and planning of the
CEO?s working activities
* Liaising with relevant departments and team members on issues the
CEO is involved in e.g., liaising with the Training Team on pricing
and content for a conference speech / gathering information on outputs
from various team members
* Administering the CEO's inbox and correspondence
* Supporting the CEO on projects in which they are the lead
organiser such as World Autism Month events or other launches
* Providing key administrative support to the CEO, and to the
Training Team, in implementing the hugely important Autism Friendly
Towns programme, including preparation of materials, organising
meetings, and stakeholder management
* Attending meetings with the CEO to prepare minutes and support the
implementation of agreed actions
* Travel with the CEO, as required, to regional and national events
(ability to drive AsIAm car a requirement) (Flexibility to overnight
from time to time is also a requirement)
* Supporting the CEO in ensuring compliance to governance
requirements such as expenses claims, data back-ups and lobbying
returns
* Preparing briefing material for the CEO and assisting in
identifying opportunities to further the organisation's agenda
* Supporting the CEO with document revision and the management of
sensitive and confidential files
* Handling highly confidential documentation / information with
discretion
* Supporting the CEO in stakeholder management (e.g. identifying
community members to meet / thank / send periodic messages to)
* Providing support to the CEO in supporting the AsIAm Team through
assisting in arranging team building activities and bulletins
* Taking photographs and ensuring activities attended by the CEO are
recorded for social media and promotional purposes
* Supporting the CEO in their participation in a broad range of
related external boards, working groups and committees
KEY REQUIREMENTS:
* A relevant professional qualification
* Ability to work in a pro-active manner, anticipating the business
needs and requirements of the CEO
* Excellent communication skills
* Discretion
* Business Acumen
* Excellent attention to detail and problem solving skills
* Highly organised and efficient
* Ability to adapt to a wide range of situations / challenges
* Flexibility
* Natural ability to work with diverse communities and build
excellent relationships in a professional manner
* Strong IT skills, including experience of Microsoft Office
* Exec Admin experience is an advantage but not essential
* Full driving licence
OTHER REQUIREMENTS RELEVANT TO THE ROLE BUT NOT ESSENTIAL ARE:-
* Third Level Qualification in a business related function
* Knowledge of autism / autism related issues
CONTRACT DURATION
This role is full-time and permanent.
SALARY & BENEFITS
AsIAm will offer salary and benefits commensurate with AsIAm pay scale
and experience.
In addition to annual leave, the organisation offers an additional
paid leave during the Christmas office closure period
The organisation offers a 3.0% pension contribution and an Employee
Assistance Programme after the probationary period
WORKING HOURS
The role is Monday to Friday, 9:**Apply on the website** am to
5:**Apply on the website** pm.
The role holder is required to have a degree of flexibility with
regard to working hours with the expectation of some evening and
weekend work including some overnights.
LOCATION
The role is based in AsIAm HQ in Blackrock, Co Dublin.
YOUR NEXT STEP?..
Interested applicants should submit a CV and cover letter to Jacqui
O?Grady, HR Consultant, at **APPLY ON THE WEBSITE**. You can contact
Jacqui at **Apply on the website** with any queries.
CLOSING DATE
The closing date for receipt of applications is Tuesday, **Apply on
the website** September **Apply on the website**.
NOTE: All candidates must be willing to undergo Garda Vetting should
they be successful.
_AsIAm actively supports inclusion in the workplace and will endeavour
to provide reasonable accommodations as requested by candidates
throughout the interview process for this position_
_AsIAm is an equal opportunities employer which reserves the right to
practice?positive discrimination as set out by the Employment
Equality Act, **Apply on the website**._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
